How to Prevent Audio and video Issues at Your Next Event
When audio cuts out or visuals fall flat, your audience tunes out—fast. Whether you’re hosting a conference, town hall, or product launch, sound and visual clarity aren’t just technical details. They’re the foundation for engagement, trust, and impact.
The good news? Most common issues are completely avoidable with the right prep and support.
Here’s how to avoid AV problems and create an event experience that looks sharp, sounds clear, and reflects well on your brand.
1. Use Pro-Grade Equipment (Not Off-the-Shelf Gear)
Great gear matters. Low-end equipment might work for a small gathering, but when the stakes are high, it often leads to distortion, glitches, or flat-out failure.
At Plato Media Co., we use:
High-fidelity sound systems that reduce echo and feedback, so every word lands clearly.
Bright, high-resolution projection for crisp visuals—even in large or ambient-light-heavy venues.
Rugged, reliable gear built for consistent performance during long show days.
Professional equipment is step one to making your event feel polished and production-ready.
2. Bring in a Team Who Knows the Gear Inside and Out
Even the best equipment fails without the right hands behind it. Experienced AV technicians do more than plug things in—they anticipate problems before they happen.
A solid AV team will:
Calibrate your system for your specific venue and audience size.
Monitor audio and video feeds in real time for clean handoffs and smooth transitions.
Troubleshoot mic feedback, power hiccups, or signal issues before they derail your program.
Bottom line: Good techs don’t just react—they prevent.
3. DO A FULL TECH REHEARSAL
Testing isn’t optional. A full run-through—ideally a tech rehearsal with your speakers and media—helps catch issues that would otherwise appear mid-show.
Before doors open, make sure to:
Balance audio across the room, including front, mid, and rear zones.
Test presentation slides, videos, and walk-on music for smooth playback.
Confirm that everything from the mic pack to the confidence monitor is set up and ready.
The payoff? Fewer surprises, more confidence, and a smoother experience for everyone.
4. Lighting for the room & CAMERA
Good lighting isn’t just about aesthetics—it’s key for visual clarity both in-person and on screen.
Smart lighting design ensures:
Speakers are well-lit and visible from every seat in the house.
Slides and screens remain readable, without glare or washout.
Live stream and video recordings look sharp, not dim or blown-out.
A few well-placed lights can turn a dull room into a dynamic stage.
5. Customize Your Setup to the Venue
Every space has quirks. Ballrooms, boardrooms, and outdoor tents all behave differently when it comes to acoustics, sightlines, and power.
A tailored AV layout means:
Sound carries evenly without hotspots or dead zones.
Screens are positioned so everyone has a clear view.
Cables, risers, and gear cases stay out of the way and out of your photos.
Cookie-cutter setups don’t cut it. Your AV plan should fit the room—not the other way around.
6. Always Have Backups (Because Gear Breaks)
Even the best tech can fail. Having contingency plans in place means the show goes on—without a visible hiccup.
We recommend:
Backup microphones and batteries for every presenter.
Redundant video playback systems for media-heavy events.
UPS (uninterruptible power supply) and surge protection on critical gear.
Resilience isn’t just about planning—it’s about being ready.
Final Takeaway: Your Audience Deserves Better Than “Good Enough”
When audio falters or visuals blur, your message takes the hit. But with the right approach, these problems become preventable—and forgettable.
At Plato Media Co., we deliver AV that’s as thoughtful as your content. Our team of experienced techs, producers, and creatives helps you avoid tech headaches and focus on what matters: connecting with your audience.
Let’s make sure your next event looks sharp, sounds clear, and delivers your message with impact.
👉 Contact us today to learn how we can support your next production.